9. The Three C’s: Confirming, Contract and Communicating With Your Band
From 10 Top Tips for Booking a Wedding and Party Band: What You Need To Know by Em Peasgood, Bandleader
A professional band will always draw up a contract once you decide to confirm your booking. This provides a safeguard for you should the band cancel, and a safeguard for the band should you cancel.
As a guide, this is how I confirm a booking with a new client:
- My client receives our questionnaire which asks for contact details, rough timings and other information
- Once the questionnaire is returned to me, I invoice the client for a 20% deposit and draw up a contract listing the agreed playing times, band arrival time, set up time etc..
- Monthly telephone or email contact leading up the event is maintained and 1 month beforehand we discuss final song choices and any requests
- Two weeks before the event, the balance is paid into our business account
Make sure your bandleader is a good communicator, replies promptly to telephone calls and emails and keeps in touch with you leading up to your event.
Be wary of a band that don’t offer a contract, ask for money to be paid into a personal account, or request cash payment on the night.